What is the Board of Education Policy Manual? The Burnt Hills-Ballston Lake Board of Education Policy Manual is a formal document that describes and controls how our district will operate. It includes hundreds of individually numbered policies that have been formally adopted by the Burnt Hills-Ballston Lake Board of Education to date.
How are policies added or changed? Under state law, there is a formal process by which policies are added to or changed in a school district's policy manual. All proposed changes must appear on the agenda of at least two Board of Education meetings before being approved. Proposed changes appear first as a discussion item at one meeting. Board members cannot vote on the change until a subsequent meeting. Policies are reviewed periodically to keep them up to date. One tool Board members use in this process is the Model School Boards Policy Manual provided by the New York State School Boards Association.
How do I find the policy I want? The BH-BL Policy Manual is divided into 10 sections as shown in the Table of Contents below. Each policy can be viewed as a separate pdf format file. To find the policy you want, you can:
Policy Manual Table of Contents
POLICY SERIES 0000: PHILOSOPHY, GOALS, AND OBJECTIVES 0100 Equal Opportunity 0200 Educational Philosophy 0210 Philosophy and Goals Statement 0220 Commitment to Excellence
0230 Commitment to the Principles of the New Compact for Learning 0240 Framework for Planning 0300 School District Goals and Objectives 0310 District Goals for Instructional Program 0320 District Goals and Objectives for Instruction 0330 District Goals for School Operations 0400 The Compact and The Excellence and Accountability Program 0410 Annual Public Reporting 0420 School Building Registration 0430 School District Standards of Excellence 0440 School Building Education Plans 0450 District Education Plans Commitment to Accomplishment 0510 Evaluation of School Board Operational Procedures 0520 Evaluation of Superintendent 0530 Evaluation of Professional Staff 0540 Evaluation of Support Staff 0550 Evaluation of Instructional Program 0560 Evaluation of Support Services
POLICY SERIES 1000: COMMUNITY RELATIONS 1000 Community Relations Goals 1100 Public Information Regarding School Program 1110 Publications of the Board of Education 1120 School District Records 1130 Media Relations 1131 Communications From The Schools 1140 Communication Through Students 1150 Publication of Articles 1200 Community Involvement 1210 Citizen or Staff Advisory Committees 1220 Relations with Community and Business Organizations 1230 Parent-Teacher Association 1240 Relations with Booster Club Organizations 1250 Involvement of Community Members in the Schools 1260 Visitors to the Schools 1280 Senior Citizens Identification Card 1300 Public Activities Involving Staff and Students 1320 Relations Between the Public and Students 1330 Relationship Between the School and Private Tours 1340 Admission to Athletic Contests 1350 Admission to Fine Arts Events 1360 Soliciting Funds from School Personnel 1400 Public Complaints 1410 Public Requests for Reconsideration of Policies 1420 Public Requests for Reconsideration of Curriculum or Instructional Material 1430 Complaints Concerning School Personnel 1500 Community Use of School Facilities 1510 Application and Approval for Use of Facilities 1520 Advertising in the Schools 1530 Public Conduct on School Property 1540 Traffic on School Property 1550 Public Sales on School Property 1560 Smoking on School Premises 1600 Relations with Other Governmental Agencies 1800 Gifts from the Public 1810 Gifts to School Personnel and Students 1900 Parent Involvement in Schools 1920 Opportunities for Persons with Disabilities 1925 Interpreters for Hearing-Impaired Parents
POLICY SERIES 2000: ADMINISTRATION 2000 Administrative Responsibility 2100 Central Administration 2110 Chief Administrative Officer 2120 Assistant Superintendent for Instruction 2130 Assistant Superintendent for Support Services 2140 District Department Heads 2150 Instructional Technology and Staff Development Coordinator 2160 Director of Human Resources 2200 School Administration 2220 Assistants to Secondary Principals 2230 Assistants to Elementary Principals 2240 Summer School and Continuing Education 2250 Internships 2270 School Attorney 2310 Line of Responsibility 2320 Position Descriptions 2330 Recruitment and Selection of Administrative Staff 2340 Probation and Performance Review of Administrators and Supervisors 2350 Administrative Leeway in the Absence of Board Policy 2360 Review of Administrative Decisions 2370 Annual Reports 2380 Committees and Cabinets 2400 Development and Dissemination of Administrative Regulations
SERIES 3000: FISCAL MANAGEMENT 3000 Fiscal Management Goals Annual Budget 3100 Annual Budget 3110 Budget Planning 3111 Budget Development Calendar 3112 Budget Priorities 3113 Budget Meetings 3114 Publication and Review of the Budget 3130 Budget Adoption 3140 Contingency Budget 3150 Budget Implementation 3160 Budget Transfers 3200 Income 3210 Local Tax Levy 3220 State and Federal Funds 3230 Investment of Surplus Cash 3240 Tuition Fees - Non-Resident 3250 Materials Fees 3270 Sale of Property 3280 Disposition of Obsolete Equipment 3290 Grant Application 3300 Borrowing Funds 3400 Depositories of Funds 3410 Authorized Signatures 3420 Bonded Employees and Officers 3500 Fiscal Accounting and Reporting 3510 Accounting System 3520 Types of Funds 3530 Periodic Financial Reports 3540 Inventory of School Plant and Equipment 3550 Monies in School Buildings 3560 Petty Cash Funds 3580 Claims Auditor 3590 Audit Committee 3590.1 Independent/External Audits 3590.2 Internal Audit Function 3600 Purchasing 3610 Purchasing Authority 3611 Credit Cards 3620 Purchasing Guides Review 3621 Apparel Purchasing 3622 Food for District Meetings 3630 Bidding Requirements 3640 Cooperative Purchasing 3650 State Contract Purchases 3670 Receiving Goods 3680 Payment Procedures 3690 School Telephone / Cell Phone Use 3700 Payroll Procedures 3710 Payday Schedules 3720 Salary Deductions 3730 Expense Reimbursement
POLICY SERIES 4000: PERSONNEL AND NEGOTIATIONS 4000 Personnel Policy Goals 4010 Equal Employment Opportunity 4015 Anti-Discrimination 4020 Non-Discrimination on the Basis of Sex & Handicap in Education Program or Activities 4030 Staff Development 4040 Sexual Harassment 4100 The Professional Staff 4110 Recruitment, Selection, and Appointment 4111 Conditional Hiring & Emergency Conditional Hiring 4112 Certification 4113 Incidental Teaching 4114 Physical Examination 4115 Assignment and Transfer 4116 Responsibilities and Duties 4117 Annual Teacher Performance Review 4117.1 Observation 4117.2 Probation 4118 Tenure 4119 Discipline and Dismissal 4120 Special Education Training (CSE) 4200 The Support Staff 4210 Recruitment, Selection, and Appointment 4211 Conditional Hiring & Emergency Conditional Hiring 4212 Certification or Licensing 4213 Physical Examination 4214 Assignment and Transfer 4215 Probation 4216 Evaluation 4217 Continuing Contract 4218 Discipline and Dismissal 4300 Compensation and Related Benefits 4310 Salary Schedules 4320 Salary Checks and Distribution 4330 Extra Pay for Extra Professional Work 4340 Support Staff Overtime Pay 4350 Workers Compensation and Public Liability Insurance 4360 Employee Group Insurance 4370 Retirement Contributions 4375 Absences and Leaves 4380 Vacation and Holiday Entitlement 4385 Defense and Indemnification of Employees 4400 Staff Conduct 4410 Staff-Student Relations 4420 Drug-Free Workplace 4425 Alcohol and Drug Testing for Safety Sensitive Positions 4430 Employee Assistance Program 4440 Employee Sexual Harassment 4450 Employee Smoking Prohibition 4460 Funds Solicitation and Selling 4470 Identification 4500 Temporary and Part-time Personnel 4510 Replacement Teachers 4520 Substitute Teachers 4530 Assignment of Support Service Substitutes 4540 Student Teachers 4550 Home Teachers 4560 Summer School Teachers 4570 Continuing Education Teachers 4580 Recreation Personnel 4600 Collective Bargaining Negotiations 4610 Conduct of Negotiations 4620 Release of Negotiating Information 4630 Prohibition of Job Actions/Strikes 4700 School Closings
POLICY SERIES 5000: STUDENTS 5010 Equal Educational Opportunities 5020 Sexual Harassment - Of and By Students 5040 Homeless Children 5100 Student Attendance 5110 Age of Entrance 5111 Attendance Records and Excuses 5112 Student Withdrawal From School 5113 School Census 5114 School Assignment and Attendance Areas 5116 Admission of Non-Resident Students 5117 School Closing 5118 Student Release Precautions 5119 Class Truancy 5200 Co-Curricular and Extracurricular Student Activities 5220 Registration of Student Groups 5230 Management of Student Activity Funds 5231 Restrictions on Fund Raising for Student Activities 5250 Public Performance by Students 5270 School-Sponsored Contests for Students 5290 Interscholastic Athletic Programs 5292 Eligibility for Interscholastic Athletics Student Conduct 5300 Code of Conduct (Table of Contents) 5300.05 Introduction 5300.45 Alternative Instruction 5310 Student Discipline 5310.1 Disciplinary Procedures 5310.2 Teacher Removal of a Disruptive Student 5310.3 Student Searches & Interrogations 5310.4 Prohibited Student Conduct 5311 Student Responsibility and Freedom of Expression 5312 Grievance and Appeal 5316 Student Dress Code 5321 Alcohol and Drug Possession or Use 5322 Smoking Prohibition 5323 Weapons in School - Gun-Free Schools Act - Student Discipline 5324 Weapons in School - Safety of School Premises and School-Sponsored Activities - Dangerous Instruments 5330.3 Suspension and Expulsion 5340 Corporal Punishment Prohibition 5360 Student Handbooks 5370 Advisory Councils 5390 Network/Internet Acceptable Use Policy 5391 Internet Safety 5410 Student Health Services 5411 Physical Examinations & Immunizations 5412 Accidents 5413 Insect Stings 5420 Determining an Appropriate Educational Setting in an AIDS or HIV Case 5430 Child Abuse and Maltreatment 5440 Appointment of Surrogate Parents 5450 Pregnant Students 5460 Student Safety 5470 Missing Children 5480 Plans and Drills for Emergency 5500 Student Progress and Records 5510 Reporting to Parents 5520 Promotion 5530 Maintaining Student Records 5540 Access to Student Records 5550 Secondary Examinations 5560 Awards for Achievement 5570 Graduation Requirements 5580 Post Secondary Students Student Rights 5610 Prayer in Schools 5620 Student Privacy 5630 Unsafe School Transfer
POLICY SERIES 7000: SUPPORT SERVICES 7000 Support Service Goals 7100 Safety 7110 Buildings and Grounds Inspections 7120 Reporting of Hazards 7130 Safe Use of Hazardous Chemicals 7140 First Aid 7150 Accident Reports 7160 Hygiene Precautions and Procedures 7170 Emergency Plans 7180 Schools Against Violence in Education (SAVE) 7210 Buildings and Grounds Management 7220 Building Security 7230 Reporting Vandalism Costs 7240 Display of the Flag 7300 Transportation 7310 Eligibility 7315 Exceptions to Required Student Transportation 7320 Bus Routes and Scheduling 7325 Transportation of Pupils in Private Vehicles 7330 Transportation of Kindergarten Children 7340 Transportation of Handicapped Children 7350 Use of Seat Belts on School Bus Vehicles 7360 Student Conduct on School Buses 7370 Field Trips 7400 Food Service 7410 Food Purchasing 7420 Free or Reduced Price Lunches 7500 Resource Management 7510 Insurance 7520 Employees Group Insurance 7530 General Insurance 7540 Data Management 7550 Recycling 7560 Energy Management 7570 Retention of District Records
POLICY SERIES 8000: FACILITIES DEVELOPMENT 8000 Facilities Development Goals 8100 Facilities Planning 8110 Enrollment Projections 8200 Financing Facilities Development 8210 Capital Reserve Funds 8220 Repair Reserve Funds 8300 Facilities Construction 8310 Educational Specifications 8320 Selection of an Architect 8330 Construction Contracts, Bidding & Awards 8400 Renovation of Facilities 8500 Closing of Facilities
POLICY SERIES 9000: SCHOOL BOARD GOVERNANCE AND OPERATIONS 9000 School Board Operational Goals 9001 Board Recognition of Student Accomplishments 9100 School Board Legal Status and Authority 9110 Board of Education Membership 9120 School District Code of Ethics 9200 Organization of the Board 9210 Annual Reorganization Meeting 9220 Officers of the Board 9221 President of the Board 9222 Vice-President of the Board 9230 Clerk of the Board 9231 Treasurer 9232 Collector of Taxes 9233 Legal Counsel 9240 Board-Superintendent Relationship 9250 Citizen or Staff Committees 9260 Advisory Committees to the Board 9270 Shared Decision Making 9300 Meetings of the Board of Education 9310 Public Notice of Meetings 9320 Agenda Preparation and Dissemination 9330 Parliamentary Procedure 9340 Public Participation at Board Meetings 9350 Minutes of Meetings 9360 Executive Sessions 9370 Committee Meetings 9380 Annual District Meeting 9390 Use of E-Mail by Members of the Board of Education 9400 Board Policy Development 9410 Formulation of Policies 9420 Formulation of Administrative Regulations 9430 Policy Dissemination 9500 Board Member Services 9510 Assistance to New Board Members 9511 Board Member Training 9520 Board Member Development Opportunities 9530 Membership in Associations 9540 Reimbursement for Expenses 9550 Liability Insurance 9600 Registration of Voters 9610 Voting 9620 Absentee Ballots for School District Elections
Meeting Agenda
Policy Manual
Voter Information
