Below are job descriptions listed in alphabetical order for various positions at BH-BL. Use the bookmarks on the navigation bar to your right to quickly jump to the job you want to learn more about.
NOTE: The essential functions of each job are determined by the department/jurisdiction where the job is located.
Account Clerk
This position involves routine clerical responsibility for maintaining financial accounts and records through the application of standardized account keeping practices. Assignments may require assisting in more difficult and responsible phases of the work. This position may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work-related tasks. Work is performed under direct supervision. The incumbent does related work as required.
Typical Work Activities:
- Posts to journal or ledger accounts from appropriation, expense, invoices, payroll, receipts, voucher records and other original entry media;
- Receives remittances by mail or in person, verifies amount, computes interest and penalties and posts to book of original entry;
- Assists in maintaining labor, material and operational cost records;
- Assists in verifying and reconciling account balances according to a prescribed procedure;
- Helps to review and check routine account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
- Classifies constantly recurring receipts and expenditures and distributes costs according to prescribed code;
- Compiles data for and helps in the preparation of simple financial and statistical reports;
- Issues receipts for monies received;
- Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
- Compiles payroll data, prepares and checks payrolls;
- May operate a micro-computer, remote computer terminal or similar computer equipment in the performance of several work-related tasks;
- Operates computing, calculating, check writing and other office machines;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of Business Arithmetic and English; ability to understand and follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to write legibly; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and one year experience maintaining financial accounts and records; OR
- Two years of experience as outlined in (A) above.
Account Clerk Typist
This position involves applying routine clerical and typing duties to the maintenance of financial accounts and records through the application of standardized account keeping practices. This position differs from that of Account Clerk because it involves performing a variety of work-related typing tasks. This position may be responsible for utilizing a micro-computer, word processing equipment, remote computer terminal or similar computer equipment in the performance of daily work related tasks. Work is performed under direct supervision. The incumbent does related work as required.
Typical Work Activities:
- Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media; Receives remittances by mail or in person, verifies amounts, computes interest and penalties and posts to books of original entry;
- Assists in maintaining labor, material and operational cost records;
- Assists in verifying and reconciling account balances according to a prescribed procedure; Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, title searches, judgments, lis pendens, reports, index cards and similar materials; Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
- Transcribes dictaphone cylinders and/or longhand copy;
- Types and maintains various types of records; Compiles data for and helps in the preparation of simple financial and statistical reports;
- Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
- Compiles payroll data, prepares and checks payrolls;
- May operate a micro-computer, remote computer terminal or similar computer equipment in the performance of several work-related tasks;
- Operates a typewriter, calculator, adding machine and various other office equipment
- Performs a variety of related duties as required.
Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma and one year experience maintaining financial accounts and records; OR Two years of experience as outlined in (A) above.
Special Requirements: Candidates must demonstrate the ability to type at least 35 words per minute.
Note: The essential functions of this job are determined by the department/ jurisdiction where the job is located.
Automotive Mechanic
This is skilled work involving responsibility for efficient performance of a variety of vehicle and equipment repair and maintenance tasks. Direct supervision is received from a higher level employee, permitting considerable leeway for planning the details of each assignment. Direct supervision may be exercised over the work of Automotive Mechanic Helpers, Garage Attendants, laborers, or other subordinate employees. Incumbent does related work as required.
Typical Work Activities
- Performs skilled operations in making general repairs on gasoline, alternative fuel, and diesel motor equipment such as trucks, passenger cars, tractors, motorcycles, power shovels, graders and bulldozers;
- Removes, disassembles, repairs and assembles components of automotive transmissions, both standard and automatic;
- Grinds valves and fits new bearings, pistons and rings;
- Repairs or replaces water pumps, fuel pumps, generators, shock absorbers and distributors;
- Adjusts connecting rods and bearings;
- Assembles, times, and tunes engines;
Performs diagnostic analysis to determine repairs to, or replacement of, vehicles, trucks, and heavy equipment; - Trouble shoots and makes repairs to automotive air conditioning systems;
- Repairs or overhauls ignition systems, brakes, differentials, carburetors,clutches, transmissions and front and rear axles;
- Straightens and welds frames and fenders, and performs body straightening and repairs;
- Adjusts steering mechanisms and aligns wheels;
- Operates machine shop equipment, including lathes, grinders, drill presses, and other metal working machines to make and repair parts for automotive equipment;
- Makes repair estimates and prepares requisitions for materials and parts for both mechanical and body repairs;
- Operates electronic analyzing equipment for the diagnosing and repair of all motor equipment and uses personal computer software as appropriate;
- Checks automotive equipment for damaged, worn or defective parts by visual inspection, road tests and testing devices and makes or prescribes necessary repairs or replacements;
- Keeps repair and maintenance records;
- Inspects motor vehicles and heavy trucks under the New York State Motor
- Vehicle Inspection Law;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of standard, advanced and specialized automotive repair methods and of the terminology and tools of the trade; Good knowledge of welding practice using various methods on metal, stainless steel and aluminum materials; Good knowledge of the purpose, function, operation, diagnostics, and repair of vehicles run on alternative fuels; Good knowledge of the functioning of hydraulic systems, including troubleshooting and repair; Good knowledge of the functioning of various fuel systems, including diagnostics and repair; Skill in making technically difficult repairs to automotive and other mechanical equipment; Skill in the diagnostics and repair of electronic ignition systems; Ability to follow oral and written instructions; Mechanical aptitude; Physical condition commensurate with the
demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and five years of experience as a skilled automotive mechanic which shall have involved electronic ignition systems, computer analyzing, use of personal computer software in automotive applications, and diesel engine work; OR
- Completion of a two-year automotive repair course and three years of experience as outlined in (A) above; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Special Requirements
- Possession of a valid Commercial Driver’s License with endorsements required by the department where position exists at time of appointment.
- Possession of a valid New York State Motor Vehicle Inspector’s License for automobiles and heavy trucks within 120 days of appointment.
- Maintenance of personal tools as required.
Automotive Mechanic Supervisor
This is skilled work involving responsibility for leading in and performing, in an efficient manner, a variety of automotive repair and maintenance tasks. The work is performed under general supervision allowing considerable discretion in planning and scheduling the work of subordinates. Direct supervision is exercised over the work of Automotive Mechanics and a variety of subordinate staff. Incumbent does related work as required.
Typical Work Activities:
- Leads in and performs skilled operations in making general repairs on gasoline and diesel motor equipment such as school buses, trucks, passenger cars, tractors, motorcycles, power shovels, graders and bulldozers;
- Checks automotive equipment for worn, damaged, or defective parts by visual inspection, road test and testing devices and makes or prescribes necessary repairs or replacements
- Leads in and performs the more difficult body and engine repair, overhaul and rebuilding;
- Orders parts, gas, oil and miscellaneous items;
- Instructs assistants in the proper methods of repairing and adjusting bodies, engines and accessories;
- Keeps records of maintenance and oil and gas consumption;
- Performs the more difficult welding tasks and machine shop activities;
- Assists in the preparation of budget estimates.
- Inspects motor vehicles and heavy trucks under N.Y.S. motor vehicle inspection law;
- Performs a variety of related tasks as required.
Full Performance Knowledges, Skills, Abilities, and Personal Characteristics
Thorough knowledge of standard automotive repair methods and of the terminology and tools of the trade; working knowledge of the machinists trade; demonstrated ability to make the more difficult repairs to automotive and other mechanical equipment; ability to detect mechanical troubles in automotive equipment; ability to plan and supervise the work of others; mechanical aptitude; good physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and three years experience as an automotive mechanic involving engine diagnostics and repairs with one year in a supervisory capacity; OR
- Completion of a two year vocational program in automotive engine diagnostics and repair and one year experience as a skilled automotive mechanic; OR
- An equivalent combination of experience and training as outlined in (A) and (B) above.
Special Requirements
- Possession of a valid Commercial Driver’s License with endorsements required by the department where position exists at time of appointment.
- Possession of a valid N.Y.S. motor vehicle inspector’s license for automobiles and heavy trucks at time of appointment.
NOTE: The essential functions of this job are determined by the department/jurisdiction where the job is located.
Bus Driver/Cleaner
Classification: Non-Competitive
The work involves responsibility for performance of routine manual work requiring efficient performance of building cleaning tasks and responsible for operating a bus on an assigned route and may perform minor maintenance tasks. The work requires thorough execution of tasks following a well established procedure. While operating a vehicle the operator is responsible for the safety of the passengers, adherence to schedules and cleanliness of the vehicle inside and out. The work is performed under general supervision with considerable leeway allowed the operator in carrying out the details of the work. The incumbent does related work as required.
Typical Work Activities
(Illustrative only) Cleans assigned areas, furnishings and fixtures according to established procedures; Sweeps, vacuums and washes floors, stairs, hallways and restrooms; Dusts desks, woodwork, furniture and other equipment; Cleans venetian blinds, mirrors, bathroom fixtures, windows; Washes blackboards, sinks and other fixtures; Strips and refinishes floors; Reports structural and equipment wear, defects and malfunctions to supervisor; Removes waste and trash and disposes of it into incinerator room; Maintains equipment used in performance of duties; Performs emergency housekeeping where accidents occur; Operates a bus on a regular schedule or on special occasions; Checks the operating condition of the bus before starting on a trip; Reports any mechanical defects to immediate supervisor; Keeps trip log including times, mileage, gas and oil consumptions and routes; Confers with group leaders, institutional officials with regards to schedules and routes; Cleans interior and exterior of vehicle; May be required to operate a station wagon or other similar vehicle; May be required to perform minor maintenance tasks, oil changes, etc., on vehicle under the supervision of a mechanic.
Full Performance Knowledge, Skills, Abilities, and Personal Characteristics
Working knowledge of building cleaning methods, procedures and equipment; ability to understand and follow simple oral and written directions; willingness to perform routine cleaning and other manual tasks; good knowledge of driving safety practices and road conditions; ability to make minor repairs to vehicle; ability to get along well with others and command their respect; mechanical aptitude, mental alertness, dependability; physical condition commensurate with the demands of the position.
Minimum Qualifications
Possession of an appropriate level New York State driver’s license at the time of appointment. Drivers must be at least 21 years of age.
Special Requirements for Acceptance of Application
Candidates must satisfy the requirements for School Bus Driver set forth in the Rules and Regulations of the New York State Commission of Education.Department: School Districts
Bus Driver/Maintenance Helper
Classification: Non-Competitive
The work involves responsibility for performance of routine manual work requiring efficient performance of building maintenance tasks and responsible for operating a bus on an assigned route and may perform minor maintenance tasks. The work requires thorough execution of tasks following a well established procedure. While operating a vehicle the operator is responsible for the safety of the passengers, adherence to schedules and cleanliness of the vehicle inside and out. The work is performed under general supervision with considerable leeway allowed the operator in carrying out the details of the work. The incumbent does related work as required.
Typical Work Activities
(Illustrative only) Participates in maintenance and operation of boiler room, air conditioning and ventilation equipment; Assists in the repairing and refurnishing of various office furniture; Mows lawns and shovels snow; Performs general grounds maintenance activities; Assists in painting exteriors and interiors of buildings; Operates light motor and vehicle equipment; Loads and unloads trucks and moves cartons, furniture, equipment and various other items; Performs a variety of minor carpentry, plumbing, masonry, electrical and general building maintenance tasks as required Operates a bus on a regular schedule or on special occasions; Checks the operating condition of the bus before starting on a trip; Reports any mechanical defects to immediate supervisor; Keeps trip log including times, mileage, gas and oil consumptions and routes; Confers with group leaders, institutional officials with regards to schedules and routes; Cleans interior and exterior of vehicle; May be required to operate a station wagon or other similar vehicle; May be required to perform minor maintenance tasks, oil changes, etc., on vehicle under the supervision of a mechanic.
Full Performance Knowledge, Skills, Abilities, and Personal Characteristics
Working knowledge of building maintenance methods, procedures and equipment; ability to understand and follow simple oral and written directions; willingness to perform routine maintenance and other manual tasks; good knowledge of driving safety practices and road conditions; ability to make minor repairs to vehicle; ability to get along well with others and command their respect; mechanical aptitude, mental alertness, dependability; physical condition commensurate with the demands of the position.
Minimum Qualifications
Possession of an appropriate level New York State driver’s license at the time of appointment. Drivers must be at least 21 years of age.
Special Requirements for Acceptance of Application
Candidates must satisfy the requirements for School Bus Driver set forth in the Rules and Regulations of the New York State Commission of Education.Department: School Districts
Bus Driver/Utility Worker
Classification: Non-Competitive
The work involves responsibility for performing a wide variety of building maintenance and repair tasks for operating a bus on an assigned route. The work requires thorough execution of tasks following a well established procedure. While operating a vehicle the operator is responsible for the safety of the passengers, adherence to schedules and cleanliness of the vehicle inside and out. The work is performed under general supervision with considerable leeway allowed the operator in carrying out the details of the work. The incumbent does related work as required.
Typical Work Activities (Illustrative only)
Repairs office and/or school furniture; Repairs plumbing fixtures; Replaces window glass and cords; Repairs and installs fences; Builds forms for concrete work; Mixes mortar; Installs playground equipment; Assists in cleaning and repair of heating, ventilation, and air conditioning equipment; Cuts and threads pipe; Sets up scaffolding; Washes walls, ceilings, and windows; Paints walls and ceilings; Acts as a substitute custodian; Loads and unloads trucks and occasionally drives motor vehicles; Mows and rakes lawns and trims shrubs and trees; Removes snow from sidewalks; Operates a bus on a regular schedule or on special occasions; Checks the operating condition of the bus before starting on a trip; Reports any mechanical defects to immediate supervisor; Keeps trip log including times, mileage, gas and oil consumptions and routes; Confers with group leaders, institutional officials with regards to schedules and routes; Cleans interior and exterior of vehicle; May be required to operate a station wagon or other similar vehicle; May be required to perform minor maintenance tasks, oil changes, etc., on vehicle under the supervision of a mechanic.
Full Performance Knowledge, Skills, Abilities, and Personal Characteristics
Working knowledge of building maintenance practices; Working knowledge of general mechanics, tools and equipment usage, terminology and safety precautions; Ability to follow oral and written instructions; Mechanical aptitude; Good knowledge of driving safety practices and road conditions; Ability to make minor repairs to vehicle; Ability to get along well with others and command their respect; Mental alertness; physical condition commensurate with the demands of the position.
Minimum Qualifications
Possession of Certified Driver’s License with a (S) School Bus endorsement at time of appointment. Drivers must be at least 21 years of age and must satisfy the requirements for School Bus Driver set forth in the Rules and Regulations of the New York State Commissioner of Education. AND Graduation from high school or possession of high school equivalency diploma and one (1) year of experience in building maintenance or trades work
Cleaner
This is routine work requiring the efficient performance of a variety of cleaning tasks. The work involves execution of these tasks through a well established routine. Direct supervision is received from a higher level supervisor. The incumbent does related work as required.
Typical Work Activities
- Dusts chairs, tables desks and other furniture;
- Washes windows, walls, woodwork, toilets and sinks;
- Sweeps, mops, vacuums and waxes floors with various equipment designed for those purposes;
- Gathers and disposes of refuse;
- Cleans and polishes furniture;
- Performs a variety of routine errands and cleaning tasks;
- Performs a variety of related duties as required;
- May use a district motor vehicle as assigned.
When Assigned to a School District
- May clean blackboards and erasers;
- May monitor rest rooms and report violations of non-smoking policy;
- May use a district motor vehicle as assigned.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of cleaning methods, materials, and equipment; ability to follow oral and written direction; ability to get along well with others; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from High School or possession of a High School Equivalency Diploma; OR
- Three months of building cleaning experience; OR
- Successful completion of a job training or job readiness program.
Special Requirements
A valid New York State Driver’s License may be required, at the discretion of the appointing authority.
Computer Technician
Objective
To exchange the use of District resources by students and staff by effectively responding to repairs and installation of computers and related equipment.
Scope
- The Instructional Technology Facilitator is responsible to the District Instructional Technology Coordinator.
- The Instructional Technology Facilitator will assist District teachers and instructional staff with preparation of current instructional technology information to District staff via Newsletters, e-mail, web pages, etc.
- The Instructional Technology Facilitator will assist District teachers and instructional staff with the preparation, data input and updates to District web pages.
- The Instructional Technology Facilitator will assist with the training and support of instructional staff in the use of technology for their professional and classroom use.
- The Instructional Technology Facilitator will coordinate activities as necessary with District administrative technology coordinator, District maintenance staff and BOCES.
- The general qualifications of the Instructional Technology Facilitator include:
- At least two (2) years experience working in a networked, instructional
- Familiarity with Local and Wide Area Networks; file servers, print servers, etc.
- Familiarity with internet – Intranet concepts and components; Mail servers, ftp servers, etc.Must qualify for New York State teacher assistant certification.
Responsibilities
- Troubleshoot, isolate and identify instructional hardware/network problems and facilitate their resolution.
- Install instructional hardware/software and resolve installation related problems.
- Prepare data input and updates (users and groups setup, etc.) to District file servers.
- Prepare data input and updates to District Databases (technology inventory, etc.)
- Locate, download and install software updates as needed.
- Coordinate instructional network security.
- Inform the District Instructional Technology Coordinator of activities and problems related to instructional technology.
Custodian
This is routine manual work involving responsibility for the efficient and economical performance of semi-skilled cleaning and maintenance tasks for municipal buildings, grounds, and equipment. Work is performed under the general supervision of a superior in accordance with established policies, but considerable leeway is permitted for the exercise of independent judgment. General supervision may be exercised over the work of subordinate cleaning or maintenance personnel. Does related work as required.
Typical Work Activities
- Paints rooms and equipment, repairs furniture and makes minor plumbing, electrical and carpentry repairs;
- Sweeps and mops floors and stairs;
- Dusts desks, woodwork, furniture and other equipment;
- Washes windows, walls, blackboards, sinks and other fixtures;
- Polishes furniture and metal furnishings;
- Empties waste baskets, collects and disposes of rubbish;
- Clears snow and ice from walks and driveways;
- Mows lawns, trims shrubs, rakes leaves, and performs a variety of other grounds keeping tasks;
- Operates a coal or oil low pressure heating system including firing and removing ashes;
- Delivers packages and messages;
- Checks operation of clocks and bells;
- Puts out and takes in traffic safety signs;
- Arranges chairs and tables and other equipment for special use of buildings;
- Repairs window shades, replaces light bulbs, soap and towels;
- When assigned to night or weekend duty, polices buildings and boiler rooms;
- Prepares and maintains a variety of records and reports;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of building cleaning practices, supplies and equipment; working knowledge of the operation and maintenance of steam boiler equipment; ability to use supplies and equipment efficiently; ability to make minor plumbing, electrical, carpentry, and mechanical repairs and to perform a variety of routine maintenance tasks; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma; OR
- Six months experience in building maintenance or cleaning, carpentry, plumbing, painting, or other trades work.
Dispatcher
This position involves responsibility for the dispatching of school buses and drivers in the school district. The incumbent assists in the planning and scheduling of bus routes and the assigning of School Bus Drivers. General supervision is received from a Transportation Supervisor or other designated official. Does related work as required.
Typical Work Activities
- Operates radio telephone equipment in the dispatching of drivers and buses on regularly assigned daily routes;
- Assigns substitute bus drivers to replace absent regular drivers;
- Assists Transportation Supervisor in planning bus routes and assigning drivers;
- Arranges for the pick-up and repair of disabled buses;
- Schedules bus drivers for field trips, sporting events and special activities;
- Reviews daily tachographs for all bus runs;
- Schedules staff meetings with bus drivers as needed;
- Recommends bus route changes for the consideration of Transportation Supervisor;
- Works with the Transportation Supervisor on the development of shuttle routes;
- Assists in resolving grievances brought by bus drivers;
- Assists in handling complaints from bus drivers, parents and students in regard to bus routes and schedules;
- Completes and files daily reports on bus route activities;
- Operates a school bus as a substitute when required;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of the geographic lay-out of the school district; good knowledge of the operation of school buses; working knowledge of school transportation systems; working knowledge of the operation of dispatching equipment; ability to coordinate the work of others; ability to deal effectively and efficiently with bus drivers, parents and students; ability to follow oral and written directions; ability to maintain records and prepare reports; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school OR
- possession of a high school equivalency diploma.
Special Requirements
Eligibility for the appropriate level New York State Driver License at the time of application. Possession of license is required at time of appointment. Drivers must be at least 21 years of age and must satisfy the requirements of School Bus Driver set forth in the Rules and Regulations of the New York State Commissioner of Education.
Elementary Administrative Assistant
The Elementary Administrative Assistant provides administrative support to the Principal and assists with overseeing key student processes and routines at the elementary school level. This is a highly visible role requiring strong organization, communication, and interpersonal skills.
Core Responsibilities:
- Oversees and coordinates all lunch room operations and routines
- Performs daily lunch and recess supervision
- Oversees playground/lunchroom monitors and processes
- Oversees bus procedures for student arrival and dismissal
- Handles routine student discipline issues including contacting parents
- Provides administrative support for the 504 Coordinator
- Covers classes and duties of absent teachers and teaching assistants as needed
- Gives morning announcements as needed and appropriate
- Helps coordinate school assemblies and special events
- Assists with launch and oversight of after school activities and tutoring
- Serves as liaison between PTA and school for arts/education initiatives
- Coordinates materials and supply orders throughout the year
- Assists with the organization and implementation of the NYS testing program
- Assists with supervision at winter and spring concerts
Additional Duties:
- Performs other leadership and student supervisory duties as assigned by the Principal
- Works closely with the School Principal with regard to the oversight of student activities, overall student supervision, coordination of classroom activities, and general school oversight
Qualifications:
- Teaching Assistant and/or Teacher Certification required
- Associate’s degree required, Bachelor’s degree preferred
- 3+ years of student supervisory and or classroom leadership experience
- Knowledge of elementary education policies and procedures
- Strong written and verbal communication abilities
- Excellent interpersonal and problem-solving skills
- High level of discretion and confidentiality
Executive Secretary I
This position involves responsibility for performing a variety of complex and confidential secretarial duties for a department head. An incumbent in this position is responsible for typing letters, reports and other confidential materials, and relieving the department head of administrative details by arranging conferences and contacts. The incumbent may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work-related tasks. The work involves frequent exercise of independent judgment in giving out information regarding departmental policies and practices and in planning the routine of an office. This class differs from that of other clerical positions by virtue of broader project responsibilities. General supervision is received from the department head with leeway allowed for the exercise of independent judgment in carrying out details of the work. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.
Typical Work Activities
- Screens telephone calls to the department head and responds to appropriate inquiries;
- Relieves department head of office details by making appointments, receiving calls and referring them to the proper persons;
- Answers requests for administrative information and prepares office reports;
- Opens, reviews, sorts and distributes the mail in accordance with staff assignments;
- Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;Designs and maintains correspondence
- files;
- Schedules meetings and maintains department head’s calendar;
- May operate word processing equipment in the performance of daily tasks;
- May supervise and assign work to subordinate clerical employees;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; good knowledge of the organization, functions, laws, policies and regulations of the agency; ability to handle routine office details independently, including composition of letters and memorandum; ability to plan and supervise the work of others; ability to understand and carry out complex oral and written directions; ability to operate word processing equipment or a microcomputer; ability to interact in a professional manner with the public regarding various concerns; ability to establish effective working relationships with a variety of people at all levels of the organization; personal integrity necessary to maintain confidentiality pertaining to office matters.
Minimum Qualifications
- Graduation from a regionally accredited or New York State registered two year college or university with an Associate’s Degree in Secretarial Science or a related field and two years of clerical experience, which shall have involved typing; OR
- Graduation from high school or possession of a high school equivalency diploma and four years of experience as defined in (A) above; OR
- Six years of experience as defined in (A) above; OR
- An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.
Special Requirements
Candidates must demonstrate the ability to type at the rate of at least 35 words per minute.
Executive Secretary II
This position involves responsibility for a variety of complex and confidential secretarial duties and more difficult office assignments for a department head. The incumbent establishes office procedures, implements policies and procedures, resolves day-to-day operational problems and organizes and coordinates the administrative activities in the department. The work involves the exercise of independent judgment in giving out information regarding departmental policies and practices, and in planning the routine of an office. This position differs from that of executive secretary I by virtue of broader projects and/or supervisory responsibilities, independence in carrying out task, and the size of the department or unit. General supervision is received from the department head. General supervision may be exercised over a variety of clerical employees. The incumbent does related work as required.
Typical Work Activities
- Serves as secretary and office manager to a department head;
- Assists in the development of the department’s budget;
- Maintains financial records and prepares annual financial reports;
- Collects financial and statistical data used in preparing reports,budget requests and other various studies;
- Organizes and compiles the data for analysis by the department head;
- Orients and trains new employees;
- Oversees various financial accounts and ledgers and insures proper expenditures;
- Supervises and assigns work to subordinate clerical employees;
- Screens telephone calls to the department head and responds to appropriate inquiries;
- Relieves department head of office detail by making appointments, receiving calls and referring them to the proper persons;
- Answers requests for administrative information and prepares office reports;
- Opens, reviews, sorts and distributes the mail in accordance with staff assignments;
- Organizes and coordinates the administrative action in the department, including handling incoming correspondence and drafting responses, and researching background information;
- Organizes, plans and schedules demanding workloads for timely completion;
- Designs and maintains office files;
- Schedules meetings and maintains department head’s calendar;
- May operate word processing equipment in the performance of daily tasks;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; thorough knowledge of the organization, functions, laws, policies and regulations of the agency; ability to handle office detail independently, including composition of important letters and memorandum; ability to plan and supervise the work of others; ability to understand and carry out complex oral and written directions; ability to operate word processing equipment or a microcomputer; ability to interact in a professional manner with the public regarding various concerns; ability to establish effective working relationships with a variety of people at all levels of the organization; personal integrity necessary to maintain confidentiality pertaining to office matters; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from regionally accredited or New York State registered two-year college or university with an associate’s degree in secretarial science or a related field and three years of clerical experience; OR
- Graduation from high school or possession of a high school equivalency diploma and five years clerical experience; or
- Seven years clerical experience; OR
- An equivalent combination of training and experience as defined by the limits of the three bullets listed above.
Special Requirements
Candidates must demonstrate the ability to type at a rate of at least 35 words per minute.
Food Service Helper
This position involves responsibility for assisting in the routine preparation and serving of meals, and for the cleaning of kitchen equipment. The work is performed under the direct supervision of a higher level employee in the food service staff. The incumbent does related work as required.
Typical Work Activities
- Sets tables;
- Heats precooked meals;
- Cleans tables of dirty dishes;
- Fills sugar bowls and salt and pepper shakers;
- Cleans vegetables;
- Prepares meal trays;
- Polishes silverware, cleans trays, dining room tables and chairs;
- Cleans dish and linen closets;
- Cleans dining room;
- Washes dishes by hand or machine;
- Assists in the preparation of food as directed;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of the proper methods of serving food; working knowledge of cleaning methods and the use of cleaning materials and equipment; ability to follow oral and written directions; physical condition commensurate with the demands of the position.
Head Custodian
This position involves responsibility for supervising a variety of custodial, maintenance and heating operations at a large school building or a number of smaller school buildings and related facilities. The incumbent is under general supervision of a Supervisor of Buildings and Grounds or another superior with wide leeway allowed for the exercise of independent judgment in the performance of tasks. General supervision is exercised over a number of Senior Custodians, Custodians and other maintenance and cleaning staff. The incumbent does related work as required.
Typical Work Activities
- Supervises the operation and maintenance of the heating system;
- Makes regular inspections of buildings and grounds to maintain proper cleaning and maintenance procedures and makes recommendations for improvements or new equipment;
- Inspects and otherwise exercises control over maintenance work performed by outside contractors;
- Checks to ensure that buildings are heated, cleaned, locked and unlocked and in readiness for all activities;
- Keeps records and makes reports of supplies used and work done;
- Assists with cleaning and maintenance activities when necessary;
- Reports any acts of vandalism or breakage to proper authorities;
- Requisitions and dispenses custodial and maintenance supplies;
- Generates work requests;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Thorough knowledge of building and cleaning practices, supplies and equipment; thorough knowledge of the operation and maintenance of a low pressure heating plant; good knowledge of the tools, terminology and practices of one or more skilled trades; ability to supervise the work of others; ability to plan and lay out the work of others; ability to follow moderately difficult oral and written directions; physical condition commensurate with the demands of the position.
Open Competitive
- Two years of experience as a carpenter, plumber, electrician, painter, mechanic or other trades work, one year of which shall have been in a supervisory capacity; OR
- Three years of experience in building cleaning and maintenance work, one year of which shall have been in a supervisory capacity; OR
- An equivalent combination of training and experience as defined by the limits of the above.
Promotion
Six months permanent status as a Senior Custodian or twelve months permanent status as a Custodian.
Library Clerk
The work involves the performance of routine library clerical duties necessary for the proper organization and distribution of library materials. Work is performed under direct supervision of higher level clerks or Librarians. May supervise pages and volunteers. Does related work as required.
Typical Work Activities
- Files cards;
- Opens and sorts library materials;
- Returns materials to publishers and dealers;
- Files invoices and other order forms;
- Opens and collate library materials;
- Adds marks of ownership;
- Pastes book plates, pockets and date slips in books;
- Letters and labels library materials;
- Shellac library materials;
- Assists in taking inventories;
- Sets up the desk;
- Issues, renews, and receives library materials;
- collate special books;
- Sorts and files book cards;
- Inspects audio-visual materials;
- Counts and records statistics;
- Receives and records money;
- Replaces filled book cards;
- Issues overdue notices;
- Files registration cards;
- Gives directional information;
- Cleans books;
- Utilizes computerized library services;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of office terminology, procedures and equipment as applied to library clerical work; working knowledge of business arithmetic; working knowledge of library filing and shelving rules; ability to understand and follow oral and written instructions; ability to operate alphanumeric keyboard such as a typewriter, terminal, or personal computer accurately; tact and courtesy in dealing with staff and public.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and one year of experience in clerical work in a library; OR
- Two years of experience in clerical work in a library; OR
- An equivalent combination of training and experience defined by the limits of the above.
Maintenance Worker
Performs a variety of maintenance and cleaning activities at a particular municipal building or facility. The work may involve the part-time operation of a truck, automobile or other automotive equipment. The work is performed under the direct supervision from a higher ranking official.
Typical Work Activities
- Performs semi-skilled work in masonry, carpentry, electrical or painting operations;
- Helps to install and repair wiring systems and electrical fixtures and equipment;
- Repairs windows, doors, floors, walls and other parts of buildings;
- Does interior and exterior painting;
- Serves as a general handyman performing a variety of semi-skilled duties;
- Helps to install and repair general plumbing equipment, such as sinks, toilets, and baths;
- Assists in cleaning and repairing boilers, pumps, heaters, pipe line, valves and traps, and ventilation and air conditioning equipment;
- Assists in installation and repair work on a municipal water and/or sewage system;
- Mixes plaster and concrete and assists in laying brick, plastering walls, finishing concrete work, etc;
- Oils and greases cranes, air compressors, air hoists and assists on necessary repair work;
- Repairs, rebuilds and refinishes recreation equipment;
- Assists in the conditioning and maintenance of athletic and recreation fields and areas;
- Resurfaces slate blackboards;
- Operates trucks, automobiles, air compressors and other motorized equipment;
- Takes part in general grounds maintenance activities;
- May prepare room set-ups and knock downs according to room schedules;
- May maintain simple records and reports;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of building and general maintenance and repair practices; working knowledge of the common tools, terminology and safety precautions; mechanical aptitude.
Minimum Qualifications
- One year of experience as a building maintenance worker, custodian or in the building trades of carpentry, masonry, electrical, or plumbing.
Special Requirements
Must possess a New York State driver’s license (Class 5) at time of appointment.
Maintenance Helper
Employees in this position perform a variety of semi-skilled and unskilled tasks in connection with the maintenance, repair and cleaning activities of buildings, grounds and equipment. Work is performed under direct supervision from a higher level employee. The incumbent does related work as required.
Typical Work Activities
- Participates in maintenance and operation of boiler room, air conditioning and ventilation equipment;
- Cleans desks, chairs, and other office furniture;
- Assists in the repairing and refurnishing of various office furniture;
- Mows lawns and shovels snow;
- Performs general grounds maintenance activities;
- Assists in painting exteriors and interiors of buildings;
- Operates light motor and vehicle equipment;
- Loads and unloads trucks and moves cartons, furniture, equipment and various other items;
- Performs a variety of minor carpentry, plumbing, masonry, electrical and general building maintenance tasks as required;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of the various trades: carpentry, painting, masonry, plumbing and electrical; working knowledge of maintenance methods and practices; working knowledge of common tools and terminology used in maintenance activities; ability to carry out simple written and oral instructions; physical condition commensurate with the demands or the position.
Minimum Qualifications
- Graduation from high school or possession of high school equivalency diploma and six months experience as a helper in any of the following trades: carpentry, plumbing, masonry, electrical; or in general building maintenance practices; OR
- One year experience as outlined in (A) above; OR
- An equivalent combination of training and experience as defined by (A) and (B) above.
Special Requirements
Possession of a valid New York State Driver’s License at time of appointment.
Motor Equipment Operator (Light)
Employees in this class perform recurring manual duties in connection with the operation of light automotive equipment. They receive specific instructions from a superior, but are responsible for the safe and economical operation of their equipment on assigned tasks. Direct supervision is received from higher level supervisor. The incumbent does related work as required.
Typical Work Activities:
- Operates a light truck or car as messenger or delivery worker;
- Operates a light truck in connection with the removal of snow, ashes, garbage and in the transportation of sand, gravel and supplies;
- Operates a bus in carrying passengers to and from various places;
- Operates a truck in cleaning, flushing, oiling and sweeping streets;
- Performs manual labor, such as loading trucks, moving boxes, erecting snow fences, cleaning culverts, digging ditches, repairing sidewalks, cleaning catch basins and sewers, raking leaves, shoveling snow and mowing hay;
- Operates a truck in sanding and removing snow from streets and highways;
- When not assigned to driving or other activities, may perform, on an as-needed basis, minor cleaning and maintenance functions.
- Performs a variety of duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of the operation of trucks and other light automotive equipment, familiarity with the Vehicle and Traffic Law as it relates to the operation of automotive equipment; ability to bend, lift and carry up to 50 lbs. in weight; ability to perform manual labor involving digging, climbing, raking, shoveling, including continuous use of repetitive back, shoulder and arm movements; ability to make simple repairs; ability to understand and follow oral and written directions; mechanical aptitude.
Minimum Qualifications
- Graduation from high school or possession of a high school diploma and one year of experience in the operation of automotive equipment; OR
- Three years experience as outlined in (A) above; OR
- An equivalent combination of experience and training as outlined in (A) and (B) above.
Special Requirements
Possession of a valid New York State driver’s license at time of appointment, and maintenance of such license throughout employment.
Payroll Audit Clerk I
This clerical position involves assisting in the audit, review and verification of payrolls and related documents. Attention to detail is an important factor of this position. Direct supervision is received from an administrative supervisor in the department. General direction in the form of on-going training, may be received from a Senior Payroll Audit Clerk. The incumbent does related work as required.
Typical Work Activities
- Audits payrolls against appointment papers, budget authorizations, social security withholding taxes, health insurance deductions, etc.;
- Assists with the processing of retirement documents;
- Computes and checks computations for items to be deducted from the payroll;
- Contacts units and divisions concerning the auditing of the payroll;
- Answers inquiries concerning payroll matters;
- Files tax and assessments and payroll registers for the department;
- Aids in the review and processing of weekly payroll;
- Aids in the review and processing of weekly accruals;
- Tracks and processes garnishments and child support updating computer records as necessary;
- Ability to do all weekly payroll processing if necessary;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of the methods of maintaining and reviewing financial records, good knowledge of Business Arithmetic and English; working knowledge of the practices and principles of payroll auditing; ability to understand and carry out oral and written instructions; ability to make arithmetic computations rapidly and accurately; attention to detail.
Minimum Qualifications
- Graduation from a regionally accredited or New York State registered two-year college or university with an Associate Degree in Accounting, Business Administration or a related field and one year experience in maintaining financial accounts and records, six months of which shall have involved payroll auditing or preparation; OR
- Graduation from high school or possession of a high school equivalency diploma, and three years of experience as outlined in (A) above, six months of which shall have involved payroll auditing or preparation; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Principal Clerk
This position involves responsibility for independently performing highly difficult and complex clerical duties and for relieving superior of administrative details by arranging conferences and by relieving him or her of contacts which should properly be made with subordinate officials. This position may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work-related tasks. If this position has the responsibility for utilizing this equipment more than 70% of the work time, it is not properly classified as a Principal Clerk, but rather is classified in another appropriate series based on the duties and responsibilities performed. The correspondence duties of these employees are distinguished by the fact that most letters and releases of a routine recurring nature are composed personally. General supervision is received from higher level administrative staff, with wide leeway allowed for the exercise of independent judgment in giving out information regarding departmental policies and practices, and in planning the routine of the office. Direct supervision is exercised over the work of one or more clerical assistants. The incumbent does related work as required.
Typical Work Activities
- Relieves superior of administrative detail by assisting in maintaining contracts with reporting units;
- Reviews material submitted by staff members for compliance with procedures and policies before forwarding it to department head for action or decision;
- Collects information to be used as a basis for reports and memoranda and prepares summaries and reports of various phases of the agency’s program;
- Maintains personal files for superior, and may direct the operation of the files’ system of the agency;
- Receives and reads addressed to the superior, personally answering many letters, and attaching background material to those referred to superior for decision;
- Keeps complex records of the agency’s activities;
- May supervise the work of a number of clerks, stenographers, typists, clerks and other clerical staff;
- Assigns work, furnishes guidance while work is in process, and reviews finished work on completion;
- Maintains office discipline;
- Trains new employees;
- May operate addressograph, mimeograph, calculator, adding machine, typewriter, word processing equipment and other office machines;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of the pertinent policies and practices, laws and regulations of the agency; good knowledge of Business Arithmetic and English; ability to plan and supervise the work of others; ability to understand and follow oral and written instructions; ability to handle routine administrative details independently, including the composition of letters and memoranda without dictation; ability to proceed independently in solving difficult clerical problems; skill in carrying out public relation activities with operating officials and the general public; clerical aptitude; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and three years of clerical experience, one year of which shall have been in a supervisory capacity; OR
- Four years of experience as outlined in (A) above; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
School Bus Driver
This position involves responsibility for the operation of a school bus in the transporting of children to and from school related activities. A School Bus Driver is responsible for the safety and conduct of the children who are passengers. The work is performed under general supervision with considerable leeway allowed the operator in carrying out the details of the work. Does related work as required.
Typical Work Activities
- Operates a school bus on a regular schedule or on special occasions;
- Checks the operating condition of the bus before starting on a trip;
- Reports any operational defect to immediate superior;
- Informs children about safety practices;
- Maintains orderly conduct of children on bus;
- Keeps interior and exterior of vehicle clean and neat;
- May be required to operate a station wagon or other similar vehicle;
- May be required to perform minor maintenance tasks on the vehicle;
- Maintains records of mileage, routes, times and incidents;
- Prepares and maintains maps of routes and pick-up points;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of driving safety practices and traffic laws and regulations; ability to operate a bus under difficult driving and road conditions; ability to make minor repairs to the vehicle; ability to understand and follow simple oral and written directions; ability to get along well with children and command their respect; mechanical aptitude.
Minimum Qualifications
Possession of Certified Driver’s License with a “S” School Bus endorsement at time of appointment. Drivers must be at least 21 years of age and must satisfy the requirements for School Bus Driver set forth in the Rules and Regulations of the New York State Commissioner of Education.
School Monitor
This position involves responsibility for supervising the behavior of children in a variety of school related activities. These activities may include any of the following: guides children safely across streets and intersections; supervises children in corridors, playgrounds, school buses, locker rooms and rest rooms. The work is performed under general supervision from a teacher or other professional employee. Does related work as required.
Typical Work Activities
- Guides school children safely across streets and intersections;
- Directs school children to cross only when the traffic light is favorable;
- Supervises the behavior of children on school buses;
- Supervises students passing between classes, locker rooms, and on school premises immediately before and after school;
- May be assigned responsibility for locker room supplies and equipment;
- Assists children in lower grades with wearing apparel;
- Assists teachers in maintaining order in classrooms and cafeterias;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Ability to supervise the behavior of children; Working knowledge of first aid methods; physical condition commensurate with the demands of the position.
Minimum Qualifications
Graduation from high school or possession of a high school equivalency diploma.
School Nurse
Performs professional nursing services at one or more schools in the maintenance of acceptable health standards, school health records and the emergency treatment of student and employee health problems; does related work as required.
This is a professional nursing position involving responsibility for giving care to students and for performing related nursing services such as pupil health screening and notification of defects and communicable disease control requiring judgement and skills. This position differs from the certificated position of School Nurse-Teacher in that there is no responsibility for either classroom instruction or guidance involved. The work is performed under the general direction of a School Physicians or School Nurse-Teacher. Supervision may be exercised over the work of clerical assistants.
Example of Work (Illustrative Only):
- Assists the School Physician in physical, visual and auditory screening
- Examinations of students and employees;
- Administers first aid and emergency treatment to student and employees;
- Prepares and maintains health records for school authorities;
- Assists at school immunization clinics;
- Arranges to transport sick or injured students or employees to the hospital, home, doctor’s or dentist’s office in cases of emergency;
- Inspects the school plant, [playground and cafeteria and reports on general safety and sanitary conditions;
- Orders, inventories and oversees the storage of first aid and related health supplies and equipment;
- Consults with attendance teachers, staff members and school nurse-teachers concerning the variety of health factors related to non-attendance and communicable disease;
- Prepares records and reports as required.
Required Knowledges, Skills & Abilities
Good knowledge of nursing principles and techniques and their relation to medical practices and skill in their application; working knowledge of materia-medica, dietetics, sanitation and personal hygiene; skill in the application of nursing techniques and practices; ability to understand and follow technical, oral and written instructions; ability to keep records and make reports; ability to get along well with students, teachers, parents and others; ability to carry out successfully the measures prescribed; ability to plan and supervise the work of sub-professional and non-technical personnel; good observation; mental alertness; firmness; initiative; cheerfulness; patience; emotional stability; sympathetic attitude toward the sick; good moral character; good physical condition.
Acceptable Training & Experience
Graduation from a school of nursing approved by the State Education Department from a course approved by such department as qualifying for Registered Professional Nurse.
Special Requirement for Acceptance of Applications
Eligibility for a license issued by the State of New York to practice as a Registered Professional Nurse. Possession of the license at the time of appointment.
Security Monitor
This position exists in a school district and involves responsibility to patrol the halls, corridors, lavatories, buildings, and groups to protect persons, property and enforce school rules. This position is intended to provide maximum security of persons and property while improving the atmosphere for the conduct of the program of studies at City schools. The work involves responsibility for insuring the safety of students and staff, maintaining order, protecting school property and enforcing school rules and regulations. The work also involves establishing rapport with students in order to assist them with their problems or refer them to someone on the professional staff who can help. The work is performed under the general direction of the School Principal with leeway allowed for exercise of independent judgment in carrying out assignments. The incumbent does related work as required.
Typical Work Activities
- Patrols school halls, stairwells, restrooms, courtyards, entrances, parking lots and other parts of school buildings and grounds to protect persons and property, maintain order and ensure compliance with school rules;
- Questions persons on school premises who are not student or staff and advises as to school rules and either directs visitors to school offices or asks them to leave;
- Reports periodically to principal on problems, incidents and conditions affecting security, either orally or in writing;
- Interacts and develops rapport with students in order to act as a sounding board for students so they can have someone to talk to about their school or personal problems and either assists them or refers them to someone who can help them;
- Advises parents, teachers, counselors or principal about potential or actual student problems concerning class-cutting, truancy, disciplinary problems or other school or personal problems;
- May supervise the loading of buses and follows buses along their assigned routes or on field trips to make sure no discipline problems develop;
- May work in a detention class or “time out” room calming down students and conferring with them as to the importance of remaining in school and of maintaining proper school behavior;
- Checks student attendance by verifying daily records against teacher attendance records, records absences or class cuts, notes late students, verifies absence notes why student is absent and contacts parent as to problem;
- Participates in the development and implementation of district security plans;
- Acts as liaison with local and state police agencies as requested by building principal;
- May answer requests from parents, probation officers and counselors regarding attendance and, in essence, acts as a liaison between home and school.
- May act as a contact with the outside community for the benefit of the students to help them get jobs or into programs and assists in arranging for community based school activities such as field trips.
Minimum Qualifications
- Two years of experience in youth service work, recreation, education, or any other activity involving service to or activities with youth, AND
- five years of experience as a Municipal, State, or Military Police Officer and/or NYS licensed Security Guard.
Senior Account Clerk
This position involves moderately difficult clerical responsibility for maintaining varied financial accounts and records through the application of standardized account keeping practices. The work requires a general understanding of specific law, office rules, procedures and policies. This position may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work-related tasks. General supervision is received from higher level supervisors, with leeway allowed for making independent judgments concerning routine policies and procedures. Direct supervision may be exercised over the work of Account Clerks or one or more clerical assistants. The incumbent does related work as required.
Typical Work Activities
- Oversees and classifies a variety of receipts and expenditures, and distributes items according to prescribed procedures;
- Assigns work, reviews and records work done, and instruct new employees in specialized account keeping activities;
- Posts entries to a journal or a ledger from a variety of original entry media;
- Prepares reports from journal and ledger entries;
- Reviews and checks account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
- Supervises the verifying and reconciling of individual account balances;
- Composes and types correspondence on matters where policies and procedures are well defined;
- Issues receipts for monies received;
- Compiles payroll data, prepares and checks payrolls;
- Compiles and prepares labor, material and operational cost records and reports;
- Supervises the processing, sorting, indexing, recording and filing of a variety of control records and reports;
- Compiles data for and prepares and analyzes complex financial and statistical records and reports;
- May operate a micro-computer, remote computer terminal or similar computer equipment in the performance of several work-related tasks;
- Operates calculating, check writing and other office machines;
- Assists in the preparation of unit or departmental budget and in maintaining budget control;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of modern methods of keeping and reviewing financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of Business Arithmetic and English; ability to understand and follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to write legibly; physical condition commensurate with the demands of the position.
Minimum Qualifications:
- Graduation from high school or possession of a high school equivalency diploma and two years experience maintaining financial accounts and records; OR
- Three years of experience as outlined in (A) above; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Senior Automotive Mechanic
This is skilled work involving responsibility for leading in and performing, in an efficient manner, a variety of automotive repair and maintenance tasks. The work is performed under general supervision allowing considerable discretion in planning and scheduling the work of subordinates. Direct supervision is exercised over the work of Automotive Mechanics and a variety of subordinate staff. Incumbent does related work as required.
Typical Work Activities
- Leads in and performs skilled operations in making general repairs on gasoline and diesel motor equipment such as school buses, trucks, passenger cars, tractors, motorcycles, power shovels, graders and bulldozers;
- Checks automotive equipment for worn, damaged, or defective parts by visual inspection, road test and testing devices and makes or prescribes necessary repairs or replacements;
- Leads in and performs the more difficult body and engine repair, overhaul and rebuilding;
- Orders parts, gas, oil and miscellaneous items;
- Instructs assistants in the proper methods of repairing and adjusting bodies, engines and accessories;
- Keeps records of maintenance and oil and gas consumption;
- Performs the more difficult welding tasks and machine shop activities;
- Assists in the preparation of budget estimates.
- Inspects motor vehicles and heavy trucks under N.Y.S. motor vehicle inspection law;
- Performs a variety of related tasks as required.
Full performance knowledge, skills, abilities and personal characteristics
Thorough knowledge of standard automotive repair methods and of the terminology and tools of the trade; working knowledge of the machinists trade; demonstrated ability to make the more difficult repairs to automotive and other mechanical equipment; ability to detect mechanical troubles in automotive equipment; ability to plan and supervise the work of others; mechanical aptitude; good physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and three years experience as an automotive mechanic involving engine diagnostics and repairs with one year in a supervisory capacity; OR
- Completion of a two year vocational program in automotive engine diagnostics and repair and one year experience as a skilled automotive mechanic; OR
- An equivalent combination of experience and training as outlined in (A) and (B) above.
Special Requirements
- Possession of a valid Commercial Driver’s License with endorsements required by the department where position exists at time of appointment.
- Possession of a valid N.Y.S. motor vehicle inspectors license for automobiles and heavy trucks at time of appointment.
Senior Custodian
This position involves responsibility for the proper cleaning, maintenance, and heating of a medium-sized school building. Work is performed in accordance with general instruction and is subject to review by a superior. Immediate supervision may be exercised over the work of employees engaged in various custodial activities. The incumbent does related work as required.
Typical Work Activities
- Supervises the operation of, or operates, a low-pressure steam, hot water, or hot air heating system;
- Performs and supervises cleaning activities;
- Assigns tasks to subordinates and gives instructions in the use of building cleaning supplies, materials, and equipment;
- Makes minor carpentry, plumbing, electrical, and other building repairs;
- Supervises or participates in the cleaning and maintenance of boilers;
- Inspects boiler system for defects and makes necessary repairs;
- Varnishes desks and chairs and paints lavatories, fire escapes, and doors;
- Requisitions supplies as required;
- Checks fire alarm system to insure proper operation in emergency;
- Refills fire extinguishers; and
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of building cleaning practices, supplies, and equipment; good knowledge of operation of low-pressure boilers and auxiliary equipment; ability to plan and lay out work; ability to supervise the work of others; physical condition commensurate with the demands of the position.
Minimum Qualifications
- One year of experience as a carpenter, plumber, electrician, painter, mechanic or other trades work; OR
- Two years of experience in building cleaning and maintenance work;
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
NOTE: The essential functions of this job are determined by the department/jurisdiction where the job is located.
Secretary (School)
This position involves responsibility for performing difficult clerical tasks, requiring the exercise of independent judgment in the application of prescribed procedures and methods to routine cases. This position may be responsible for utilizing a micro-computer, remote computer terminal or similar computer equipment in the performance of daily work related tasks. If this position has responsibility for utilizing this equipment more than 70% of the work time, it is not properly classified as a Senior Typist, but rather is classified in another appropriate series based on the duties and responsibilities performed. General supervision is received from a higher level clerical employee or other supervisory staff member. General supervision may be exercised over the work of one or more clerical employees. The incumbent does related work as required.
Typical Work Activities
- Assigns work, reviews and records work done and instructs new employees in specialized clerical and typing work of a unit;
- Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other materials;
- Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
- Conducts routine correspondence on matters where policies and procedures are well defined;
- May supervise and participate in the typing, issuing and recording of applications, licenses and permits;
- Supervises and participates in the typing of records and reports and reviews for clerical accuracy and completeness;
- Oversees and participates in typing, processing, indexing, sorting, recording and filing a variety of control records and reports;
- May be responsible for the maintenance of personnel records and preparation and typing of payrolls;
- Answers telephone and gives out routine information or relieves at the switchboard;
- May operate as addressograph, mimeograph, calculator, adding machine, typewriter, word processing equipment and other office machines;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Good knowledge of modern office terminology, practices and equipment; good knowledge of Business Arithmetic and English; ability to plan and supervise the work of others; ability to type accurately at an acceptable rate of speed; clerical aptitude; ability to understand and carry out oral and written directions, physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and two years of clerical experience which shall have included typing; OR
- Three years of experience as outlined in (A) above; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Special Requirements
Candidates must demonstrate the ability to type at least 35 words per minute.
Teacher Aide
This position exists in a school district and involves responsibility for assisting a teacher by performing a wide variety of non-instructional duties which are related to the teaching process. The assignment delegated to individual employees in this class vary greatly. They include duties of limited scope such as helping children in lower grades with their outer clothing or other tasks requiring specialized skills or knowledge such as speaking a foreign language or assisting in the production of a television program. Consequently, the typical work activities listed below are intended to demonstrate the many different kinds of work performed in this class although individual positions are limited to one or a restricted number of such assignments. Incumbent does related work as required.
Typical Work Activities
- Performs various clerical duties including the correction of test papers, recording of grades, maintaining files and preparing statistical reports;
Reads in a foreign language from a prepared script for tape recording purposes; - Assists in overseeing the operation of the language laboratory equipment;
- Reads to and plays records for children in lower grades;
- Helps to set up science laboratory equipment, conduct experiments and perform limited review of student laboratory reports;
- Helps to prepare and produce television programs;
- Provides piano, guitar or other musical accompaniment;
- Assists in physical education classes by issuing equipment and helping in other non-teaching duties;
- Has charge of supplies and equipment, locker rooms and swimming pools;
- Assist teachers in supervising recreation and lunch periods and in study halls;
- Oversees students passing between classes and in various parts of the buildings and connecting grounds;
- Monitors girls and boys lavatories;
- Helps children in lower grades with wearing apparel;
- Guides children at street crossings;
- Performs a variety of related work as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge in the specific field where specialized duties are involved; ability to establish effective relationships with children; ability to perform simple clerical functions; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma; OR
- One year experience in a capacity dealing directly with the supervision of children such as in a day care facility or assisting with the Scouts or 4-H programs; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Teacher Assistant for Resource Room
Objective
To provide assistance to the teachers assigned to the Resource Room.
Scope
The Resource Room Aide is responsible to the Resource Room teachers and to the building principal for the following activities.
- Assisting the teachers in the area of pupil supervision.
- Assisting the teachers in working with individual pupils or groups of pupils on instructional projects.
- Assisting the teachers in the area of Resource Room management.
- Assisting the teachers by helping pupils in the use of various instructional resources.
- Assisting the teachers by helping to produce and assemble instructional materials.
Responsibilities
1.) In the area of pupil supervision the Resource Room Aide participates in such activities as:
- Accompanying pupils to and from the Resource Room and regular classrooms.
- Supervising those youngsters who are unable to be mainstreamed in areas outside the Resource Room such as Cafetorium, playground, etc.
Assisting pupils at the buses during morning arrival and afternoon dismissal time.
2.) In the area of assisting pupils on instructional projects the Resource Room Aide participates in such activities as:
- Working with students to provide aid and support in the completion of individual or group assignments.
- Working with students to determine their understanding and comprehension of material presented by the teachers.
- Correcting papers, worksheets, workbooks, etc. and providing teachers with information regarding pupil progress.
3.) In the area of Resource Room management the Resource Room Aide participates in such activities as:
- Supervising the Resource Room and students when teachers are working with mainstreamed students in regular classrooms.
- Providing supervision for the Resource Room when teachers are elsewhere for professional purposes such as parent conferences, meetings with psychologists and other personnel, etc.
- Assisting with pupil records.
- Supervising the Resource Room in emergencies.
- Performing other room management functions as determined by the building principal and the Resource Room teachers.
4.) In the area of helping pupils with various instructional resources the Resource Room Aide participates in such activities as:
- Accompanying students to the Media Center and assisting them there in the selection and use of materials.
- Assisting students in the use and operation of various instructional aids such as tape recorders, filmstrip machines, phonograph players, etc.
- Assisting students in the use of various instructional programs such as reading, language and math labs, etc.
5.) In the area of producing instructional materials the Resource Room Aide participates in such activities as:
- Typing, duplicating and collating materials as needed by the Resource Room Teacher.
- Gathering materials from the school media center, Curriculum Office and other sources as needed by the Resource Room teachers.
- Videotaping programs off the air for later use in the instructional program.
Teacher Assistant for Remedial
Objective
To provide assistance to teachers working with students on competency test remediation.
Scope
The Resource Room Aide is responsible to the Resource Room teacher and to the building principal for the following activities:
- Assisting the teachers in the area of pupil supervision.
- Assisting the teachers by working with individual pupils or groups of pupils on instructional projects.
- Assisting the teachers in the area of Resource Room management.
- Assisting the teachers by helping pupils in the use of various instructional resources.
- Assisting the teachers by helping to produce and assemble instructional materials.
Responsibilities
1.) In the area of pupil supervision the Remedial Aide participates in such activities as:
- Accompanying pupils to and from regular class.
- Supervising those youngsters who are involved in remedial work.
2. ) In the area of assisting pupils on instructional projects the Remedial Aide participates in such activities as:
- Working with students to provide aid and support in the completion of individual or group assignments.
- Working with students to determine their understanding and comprehension of material presented by the teacher.
- Correcting papers, worksheets, workbooks, etc. and providing teachers with information regarding pupil progress.
3.) In the area of Resource Room management the Remedial Aide participates in such activities as:
- Supervising the Computer Room and students when teachers are working in regular classrooms.
- Providing supervision for the classroom when teachers are elsewhere for professional purposes.
- Assisting with pupil records.
- Supervising the classroom in emergencies.
- Performing other room management functions as determined by the building principal and specified teacher.
4.) In the area of helping pupils with various instructional resources the Remedial Aide participates in such activities as:
- Accompanying students to the Media Center and assisting them in the selection and use of materials.
- Assisting students in the use and operation of various instructional aids such as computers.
- Assisting students in the use of various instructional programs such as reading, language and math labs, etc.
5.) In the area of producing instructional materials the Remedial Aide participates in such activities as:
- Typing, duplicating and collating materials as needed by the teacher.
- Gathering materials from the school media center, curriculum offices, and other sources needed by the teachers.
- Video-taping programs off the air for later use in the instructional program.
Transportation Assistant
This position is responsible for providing staff support duties for a school district transportation department. Work involves liaison with schools, parents, bus drivers and administration to facility proper operation of the district’s transportation program. The work further involves dispatching and relaying messages to drivers, maintaining a database and related clerical functions. The employee reports directly to and works under the
general supervision of the transportation supervisor. Does related work as required.
Typical Work Activities
- Relays messages to and from bus drivers using two-channel radios;
- Attempts to resolve road problems concerning buses, drivers and students via radio in absence of transportation supervisor;
- Records daily hours for bus drivers;
- Assists in scheduling drivers for trips;
- Updates transportation information on a micro-computer by manipulation of an alpha-numeric keyboard to record, edit, store and retrieve correspondence, reports and other data;
- Updates district transportation maps and schedules;
- Assists in assigning pick-up/drop-off sites, transfer points, etc;
- Aids in creating detailed bus routes for new semesters;
- Assists parents and students with transportation related problems such as walk/ride, bus pick-up time, explaining denials of special requests, processing bus stop changes, etc;
- Assists bus drivers with day-to-day activities such as notifying of additional stops, re-routing information and locating students;
- Works with individual schools in the district to provide information relative to school bus activities such as notification of new students, kindergarten half-day sessions, walk/ride problems, and special situations;
- Maintains transportation database including database manipulation on a micro-computer;
- Maintains related files, prepares and disseminates reports, correspondence, bus passes, etc;
- Instructs other staff on proper use and retrieval of transportation computerized data;
- Maintains a variety of records and reports related to the work.
Full performance knowledge, skills, abilities, and personal characteristics
Good knowledge of information processing and database maintenance including data retrieval and entry on a micro-computer; good knowledge of district practices and policies regarding bus routing, pick-up, drop-off, attendance areas, etc; good knowledge of the use and operation of information processing equipment and related peripheral equipment; working knowledge of the geographic area of the school district as related to transportation concerns; working knowledge of office terminology and procedures; working knowledge of proper grammatical usage and punctuation; working knowledge of business vocabulary; ability to maintain computerized records and reports; ability to manually keyboard on a micro computer; ability to communicate effectively with parents, bus drivers, and school district personnel; ability to operate a two-way radio; ability to work independently.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience involving information processing, data entry and retrieval; or
- Two years of experience as outlined in (a) above.
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Typist
This position involves responsibility for performing routine clerical duties and/or assisting in the performance of more difficult clerical work. The class of Typist is comparable to the class of Clerk, but the work also requires the substantial use of a typewriter or word processing equipment in the performance of daily tasks. Direct supervision is received from a higher level clerical or administrative staff with detailed instructions given for new or difficult assignments. The incumbent does related work as required.
Typical Work Activities
- Types forms, form letters, transcripts,invoices, vouchers, records, payrolls, title searches, judgments, lis pendens, reports, index cards, time cards, or similar materials;
- Answers telephone and waits on the public;
- Types addresses and mailing lists;
- Types and maintains various types of records;
- Files correspondence, memoranda, reports and other materials;
- May operate a calculator, adding machine, typewriter, word processing equipment and other office machines;
- Indexes materials and performs simple record keeping tasks;
- Makes entries on cards or bills, or in ledger from original sources;
- Makes arithmetical computations and compiles simple statistical reports;
- Performs a variety of related duties as required.
Full performance knowledge, skills, abilities and personal characteristics
Working knowledge of modern office terminology, practices, procedures and equipment; working knowledge of Business Arithmetic and English; ability to type accurately at an acceptable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; physical condition commensurate with the demands of the position.
Minimum Qualifications
- Graduation from high school or possession of a high school equivalency diploma; OR
- One year of clerical experience.
Special Requirements
- Candidates must demonstrate the ability to type at least 35 words per minute.
Utility Worker
This is semi-skilled work involving responsibility for performing a wide variety of building maintenance and repair tasks. General supervision is received from a Labor Foreworker, Head Utility Worker, Head General Mechanic, or a higher-level skilled employee. Does related work as required.
Typical Work Activities
- Repairs office and/or school furniture;
- Repairs plumbing fixtures;
- Replaces window glass and cords;
- Repairs and installs fences;
- Builds forms for concrete work;
- Mixes mortar;
- Installs playground equipment;
- Assists in cleaning and repair of heating, ventilation, and air conditioning equipment;
- Cuts and threads pipe;
- Sets up scaffolding;
- Washes walls, ceilings, and windows;
- Paints walls and ceilings;
- Acts as a substitute custodian;
- Loads and unloads trucks and occasionally drives motor vehicles;
- Mows and rakes lawns and trims shrubs and trees;
- Removes snow from sidewalks;
- Performs a variety of related tasks as required;
- May prepare and maintain simple records and reports.
Full Performance Knowledges, Skills. Abilities and Personal Characteristics:
- Working knowledge of building maintenance practices;
- Working knowledge of general mechanics, tools and equipment usage, terminology and safety precautions;
- Ability to follow oral and written instructions;
- Mechanical aptitude;
Minimum Qualifications:
- One year of experience in building maintenance or trade’s work; or
- An equivalent combination of experience and training as defined by (A) above.
Special Requirements:
Must possess a New York State driver’s license at time of appointment.